Question 1

What makes dotScribe different?

Accepted Answer

dotScribe is a cutting-edge cloud-based tool with integrated AI, designed specifically for medical professionals. It seamlessly integrates with any EHR system, eliminating the need for copy-pasting. Beyond basic text expansion, dotScribe’s AI-enhanced features assist with documentation, streamline patient care, and provide instant access to trusted medical resources. With customizable templates and AI support, dotScribe is built to optimize your workflow, save valuable time, and simplify the practice of medicine.

Question 2

How does dotScribe integrate with my existing EHR system?

Accepted Answer

dotScribe acts as a floating desktop tool that allows you to effortlessly insert text anywhere you type, including any desktop application or EHR system. This means you can easily use dotScribe to place templates, notes, or other text exactly where you need it, streamlining your workflow without requiring complex integrations, copy-and-paste, or additional software.

Question 3

How easy is it to migrate my existing templates to dotScribe?

Accepted Answer

Migrating your existing templates to dotScribe is easy. You can import your templates, including dotphrases, from an Excel spreadsheet directly into dotScribe. The platform supports bulk uploads, allowing you to transfer multiple templates at once. Simply format your templates in Excel according to dotScribe’s guidelines, upload the file, and your content will be instantly available for use within dotScribe. This makes it quick and efficient to transition your existing documentation practices to dotScribe without losing any of your valuable content. For detailed instructions, you can refer to our dotScribe Help Desk article.(https://support.dotscribe.com/portal/en/kb/articles/import-your-phrases-from-excel)

Question 4

Can dotScribe be used to document patient encounters in real-time?

Accepted Answer

Yes, dotScribe is designed to be highly effective for real-time documentation during patient encounters. It offers physician-reviewed, precompleted templates for history, exam, ROS, assessment and plan, procedures, and more. These templates are crafted to be quickly completed, ensuring you capture the most accurate and thorough information as efficiently as possible. You can also use them seamlessly with dictation to further speed up the process.

dotScribe templates also include diagnostic information, providing you with textbook-level suggestions directly in your notes. This feature helps you make informed decisions on the spot, enhancing the quality of patient care while minimizing the time spent on documentation.

Additionally, dotScribe’s AI can generate a complete SOAP note from just a few sentences or incomplete notes taken during the visit, saving you valuable time while ensuring comprehensive documentation.

Question 5

How does dotScribe help with medical billing and coding?

Accepted Answer

dotScribe enhances medical billing and coding by offering customizable templates and AI-driven assistance that ensure accurate documentation and coding of patient encounters. AI can suggest relevant billing codes based on your notes, helping you maximize reimbursement and reduce the risk of errors. Additionally, dotScribe includes rapid review dotphrases for many outpatient procedures and common billing codes, making it easier to quickly find the correct codes and complete your documentation efficiently.

Question 6

What is a dotphrase and how do they work?

Accepted Answer

A dotphrase is a customizable text template within dotScribe that allows you to quickly insert pre-defined or frequently used information, such as patient notes or messages, into any EHR with just a few keystrokes. By typing a simple command, these shortcuts streamline your documentation process, reducing repetitive typing and helping you efficiently manage your clinical notes. Dotphrases make it easy to maintain consistency and accuracy across your documentation.

Question 7

How does dotScribe help with medical education?

Accepted Answer

dotScribe is an AI-powered tool designed to significantly enhance the medical education experience for students, residents, and practitioners. It seamlessly integrates into your clinical workflow, offering instant access to comprehensive medical knowledge, specialty-specific content, and AI-assisted summaries as you type. With coverage of multiple specialties and thousands of pre-filled templates, dotScribe acts as a built-in textbook, supporting continuous learning during real-world clinical experiences.

dotScribe also improves efficiency by simplifying documentation tasks, saving you hours each day, and allowing you to focus more on patient care and study. It supports skill development by providing AI-assistance tools that help reduce errors, build competence, and boost confidence in patient care. Additionally, dotScribe fosters collaborative learning by enabling content sharing with peers and mentors, creating a supportive educational environment.

As a cost-effective learning tool, dotScribe not only saves time but also reduces the need for additional resources, making it an affordable investment in your medical education. With a 30-day free trial, you can experience firsthand how dotScribe optimizes your learning, enhances your skills, and supports your success in medical training.

Question 8

Can I use dotScribe to generate treatment summaries and discharge plans?

Accepted Answer

Yes, dotScribe is an excellent tool for generating treatment summaries and discharge plans. With its problem-based summary and discharge templates and AI-powered assistance, you can quickly create detailed and accurate summaries that reflect the patient’s treatment progress and future care needs. dotScribe’s AI can help you draft these documents based on the information you’ve documented during the patient's visits, ensuring consistency and thoroughness. You can then edit and save these summaries and plans as templates for future use, streamlining the discharge process and ensuring that all critical information is clearly communicated.

Question 9

Is dotScribe HIPAA compliant?

Accepted Answer

Yes, dotScribe is fully HIPAA compliant. dotScribe cannot access or store patient information from your EHR or any other system. This ensures that your patient data stays protected, while you benefit from the security and efficiency dotScribe provides.

Question 10

Can dotScribe be used by physical, occupational, speech therapists, nurses, medical assistants, or behavioral counselors?

Accepted Answer

Yes! dotScribe is a versatile tool designed to support a wide range of medical professionals by simplifying documentation, improving efficiency, and enhancing patient care across various specialties. Here’s how dotScribe can be beneficial to each group:

1. Physical, Occupational, and Speech Therapists:
    • Features & Benefits: dotScribe offers a growing number of customizable therapy templates and AI-powered assistance for creating detailed treatment plans, progress notes, and patient evaluations. It simplifies the documentation of therapy sessions and home exercise programs, allowing therapists to focus more on patient care. With the ability to document patient progress over time, dotScribe ensures consistency and accuracy in clinical records.

1. Nurses:
    • Features & Benefits: For nurses, dotScribe can streamline the documentation of patient assessments, medication administration records, and care plans. The AI-driven features help generate precise nursing notes and patient education materials, reducing the time spent on administrative tasks and enabling more time for direct patient care.

1. Medical Assistants:
    • Features & Benefits: Medical assistants can use dotScribe templates and AI-assistance to efficiently manage patient intake forms, update medical histories, and message patients. The platform's AI capabilities can help medical assistants in maintaining high standards of documentation and care coordination.

1. Behavioral Counselors:
    • Features & Benefits: dotScribe is ideal for behavioral counselors to document therapy sessions, treatment goals, and progress notes. The AI tools help create detailed summaries and discharge plans, ensuring that documentation is thorough and compliant with mental health standards. dotScribe also supports the creation of patient messaging templates, facilitating consistent communication with clients.

Overall, dotScribe enhances the efficiency and accuracy of documentation for all medical professionals, allowing them to spend less time on paperwork and more time on patient care. Whether you’re documenting clinical encounters, generating treatment plans, or communicating with patients, dotScribe provides the tools you need to work smarter and more effectively.

Question 11

What is the difference between the dotScribe Basic and dotScribe AI Plans?

Accepted Answer

The dotScribe Basic provides a comprehensive set of tools designed to enhance your documentation and workflow. It includes features like cross-platform compatibility, thousands of smart medical templates, auto-complete for medical terms, medical weblink suggestions, and dynamic template placeholders. You can also sync your data everywhere, collaborate with team accounts, create unlimited custom dotphrases, and access streamlined staff and patient messaging, among other powerful tools.

The dotScribe AI plan includes everything in the Basic plan but skyrockets your workflow to the next level with AI capabilities. This plan offers AI assistance directly within your EMR, allowing you to convert AI-generated content into dotphrases, access a premade AI prompt library, save your favorite AI prompts, and submit unlimited AI requests. The AI features are designed to provide intelligent, real-time support that further simplifies your documentation process and enhances your clinical efficiency.

Question 12

Can I customize the AI-generated notes and templates?

Accepted Answer

Yes, all AI-generated notes and templates in dotScribe are fully customizable. With the dotScribe AI plan, you not only receive intelligent assistance directly within your EMR, but you also have the ability to convert AI-generated content into dotphrases tailored to your needs. The plan includes a premade AI prompt library, which you can easily edit and adjust to fit your specific documentation style. You can also save your favorite AI prompts for quick access and submit unlimited AI requests. This level of customization ensures that the AI-generated content aligns perfectly with your clinical workflow, helping you enhance accuracy and efficiency in your patient care.

Question 13

If I add a team member, will they be able to see all of my templates?

Accepted Answer

When you add a team member to dotScribe, you have control over what they can access. You can set folder viewing and editing permissions within your shared dotScribe library, ensuring that unauthorized changes to content are prevented. However, all content shared within a team or organization account will be searchable and appear in the typing suggestions for all users within the dotScribe desktop application, making collaboration effortless while maintaining control over your content.

Question 14

What support resources are available if I need help using dotScribe?

Accepted Answer

dotScribe offers comprehensive support, including tutorials,(https://www.dotscribe.com/tutorial) a Help Desk,(https://support.dotscribe.com/portal/en/home) and responsive customer service.(support@dotscribe.com) These resources are designed to help you get the most out of dotScribe and address any questions or issues you may encounter.

Question 15

Is dotScribe available for Mac OS?

Accepted Answer

Yes, dotScribe is available for installation on both Mac OS and Windows.

Question 16

How does dotScribe for USB work without installation?

Accepted Answer

For Windows users, dotScribe offers a USB version that works without installation. This portable version allows you to run dotScribe directly from a USB drive, making it convenient to use on any Windows computer without the need for permanent installation. This feature is particularly useful if you need to access dotScribe on multiple devices or in environments where software installation is restricted.

Question 17

Will I own the templates I make?

Accepted Answer

Yes, you will own the templates you create within dotScribe. Any original content you create or upload to dotScribe remains your property. dotScribe provides you with a license to use the platform, but you retain ownership of your customized templates and dotphrases.

Question 18

What happens if I cancel my paid plan?

Accepted Answer

If you cancel your paid plan, you will lose access to dotScribe at the end of your current billing cycle.

Question 19

Can I change my plan later?

Accepted Answer

Yes, you can change or cancel your plan at any time.

Question 20

What if I'm a student?

Accepted Answer

dotScribe offers conditional free access to students who have initiated their free trial and reach out to our dotScribe Team.(team@dotscribe.com) To maintain free access, you’ll need to use dotScribe frequently and refer friends regularly.

Question 21

Is there a mobile app version of dotScribe?

Accepted Answer

Currently, there is no mobile app version of dotScribe. However, you can use the "copy to clipboard" function in the online library through your phone's browser. This allows you to copy templates to your phone's clipboard and manually paste them wherever you need on your phone. A mobile app may be developed in the future if there is sufficient demand.

Question 22

How can I contact the sales team?

Accepted Answer

For enquiries about choosing the right plan or creating a personalized package for your organization, please email our sales team.(team@dotscribe.com)

Select your plan,
simplify your practice.

Spell, search, edit, generate, or template it.
dotScribe is your perfect companion to any EHR, dictation, or AI app.

Select your plan, simplify your practice.

Spell, search, edit, generate, or template it. dotScribe is your perfect companion to any EHR, dictation, or AI app.

Select your plan,
simplify your practice.

Spell, search, edit, generate, or template it.
dotScribe is your perfect companion to any EHR, dictation, or AI app.